Jorma Lamminmäki,
Procurement Director,
City of Helsinki
Optimized procurement with an electronic procurement system
The City of Helsinki, capital of Finland, was looking to optimize its procurement function. Being a public sector customer, competitive bidding procedures and process savings play a key role. The city has a total of 30 offices and institutions and over 10 000 suppliers with an annual purchasing volume of approximately EUR 1.3 billion. There are approximately 6 000 users creating purchase requisitions or orders and about 50 professional buyers.
Key Challenges
- Procurement process was not electronic offering only limited spend visibility
- Lack of clear process ownership
- Procurement process time-consuming thus preventing procurement professional to focus on e.g. competitive bidding and identifying preferred suppliers
The solution: Basware Purchase Management
Basware Purchase Management is an easy to use tool that enables the controlling of the entire procurement process. Basware provides the City of Helsinki its Basware Purchase Management solution as a Software as a Service delivery. Basware’s system optimizes procurement especially in the city’s various offices. The goal is to have all purchase requisitions entered in to the system. Electronic product catalogues, for example, significantly increase the automation of the procurement process.
Key Benefits
- The city’s procurement center now has clear ownership of the procurement process
- The entire purchase to pay process is now electronic and automated
- Electronic product catalogues facilitate procurement and the use of preferred suppliers
